Bristol, Gloucestershire Hays
Team Administrator - Temp

Your new company
You'll be joining a leading construction and facilities management organisation at their office based in BS4.

Working Pattern
On site, full-time 40hrs a week

Your new role
As a Technical Administrator, you will support the wider facilities team by ensuring the smooth delivery of project documentation and administrative tasks. Your responsibilities will include:

• Raising purchase requisitions and maintaining accurate records.
• Updating and managing project tracking documents and spreadsheets for stakeholder presentations.
• Liaising with contractors and suppliers to arrange site access, meetings, and gather documentation (e.g. quotations, RAMS, O&M manuals, Health & Safety files).
• Assisting with the creation and submission of project applications to clients.
• Coordinating small works tasks requested by end users.
• Supporting Project Managers with documentation and invoice compilation for WIP/unplanned lifecycle processes.
• Ensuring timely and accurate communication across teams.
• Inputting and updating data in shared Excel spreadsheets and the Concept CAFM system.
• Compiling data for monthly contract reports to the client.
• Researching and sourcing information to support client objectives.

What you'll need to succeed

• A solid understanding of project management and related processes.
• Proficiency in Microsoft Office packages.
• Familiarity with CAFM systems (e.g. Concept) and Service Level Agreements (SLAs) is preferred.
• Strong customer service skills and a professional telephone manner.
• Ability to work independently and collaboratively to meet deadlines.
• DBS vetting (mandatory and arranged upon appointment).
• Knowledge of construction and/or mechanical & electrical (M&E) terminology.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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