Oxford, Oxfordshire Ardour Associates Ltd

Job Title: Administrative Assistant

Location: Oxford

Salary: 25,500 per annum

Job Type: Full-time, Office-based

Working Hours: Monday to Friday

Overview of the Role:
A professional and detail-oriented Administrative Assistant is required to support the operations of a busy office environment. This role involves delivering exceptional administrative support across various departments, ensuring efficient processes and communication within the organisation.

Key Responsibilities:

• Administrative Support: Deliver comprehensive administrative assistance to managers and teams, including preparing documents, data entry, and maintaining records.
• Communication: Act as a first point of contact for internal and external communications, responding to enquiries via phone and email in a professional and timely manner.
• Scheduling: Organise and coordinate meetings, appointments, and events, ensuring all logistical arrangements are handled effectively.
• Document Management: Maintain and organise physical and digital files, ensuring accessibility and accuracy of documentation.
• Office Coordination: Manage office supplies, place orders when necessary, and ensure the workplace is well-maintained and functional.
• Project Assistance: Provide administrative support to project teams, including preparing reports, managing documentation, and tracking timelines.
• Compliance: Support adherence to company policies and procedures, particularly in relation to health and safety regulations.

Skills and Qualifications:

• Communication: Excellent verbal and written communication skills.
• Organisational Ability: Strong organisational and multitasking skills, with a keen eye for detail.
• Technical Proficiency: Competent in using Microsoft Office Suite (Word, Excel, and Outlook) and willing to learn new software systems.
• Teamwork: A collaborative team player who can also work independently when required.
• Problem-Solving: A proactive approach to problem-solving and the ability to handle confidential information with discretion.

Benefits:

• A competitive salary of 25,500 per annum.
• Opportunities for professional growth and training.
• A supportive and collaborative work environment.
• Access to a benefits package, including a pension scheme and health-related benefits.

This role offers the chance to work in a dynamic office environment, providing vital support and contributing to the smooth operation of the organisation.