Our client based near Fleet is seeking a Contracts Administrator reporting to both the Buyer and Sub Contractor Coordinator. It involves supporting them in all aspects of their roles with specific responsibility for the following: Price Enquiries• Work closely with the QS Team to establish upcoming requirements for each site in both tender and construction stage. • Go out for prices based on QS and Contracts Team information and requisitions. • Coordinate spreadsheets to keep track of quotations. • Review quotes with Buyer and Sub Contractor Coordinator to compare best price, availability & suitability for each project.
Site Labour • Liaising with the Contracts Team to determine weekly labour requirements & place orders. • Complete labour tracker daily. • Responsible for researching and booking of site accommodation within the budget constraints.
RAMS• Coordinate sub-contractor Risk Assessments and Method Statements to ensure correct information is requested in a timely fashion, spreadsheet updated and circulated to the HSE Manager & Site Team. Site Set Up • Coordinate and prepare site set up information including paperwork, PPE, notice boards etc ready for start on site. This will involve liaising with the whole office team for each part of their information. KPI's & Snagging• Monitor snagging and 12-month defects - upload to Project Hive where required and keep records. Database & Site Folders• Set up Purchasing & Sub contractor templates within the office folder for each new site to include suppliers & sub-contractor list, order templates, etc. • Administration of the site files to ensure all information is transferred and up to date for the site teams.
Cost Tracker• Liaise with site teams to complete the QS Cost Tracker on a weekly basis. Waste Management• SWMP - upload waste tickets to Project Hive & keep records. Site Inductions• Work with HSE Manager to ensure all electronic site inductions have been circulated to relevant personnel and undertaken prior to sub-contractors attending site.
Candidate Requirements:• Must be computer literate, MS Office including Excel• Good organisational, communication, presentation and listening skills• Able to independently complete complex administrative tasks• Attention to detail, prioritisation skills and time management• Be methodical but adaptable in your approach• Experience within the construction industry preferred but not essential
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