The successful candidate will lead the businesses document production team in a supervisory capacity as well as completing the duties of the document production role.
Client Details
Our client is a reputable entity within the Professional Services industry.
Description
Core duties are:
Team Lead/Project
- Effectively managing the workflow of the Document Production Team and supporting the Secretarial Manager in supervising the Document Production Team;
- Establishing and maintaining close communication with the Secretarial Manager, seeking guidance where required and providing regular updates;
- Liaising with internal clients as necessary and promoting the document production service to all areas of the business;
- Annual Terms of Business project involvement;
- Template and style document management;
- Collation and communication of team stats;
- Provide expert assistance to the team; and
- Actively identify opportunities to streamline current working procedures and participate in a continuous improvement framework for the department.
Document Production
- Creating, formatting and updating a wide range of complex documents, reports, spreadsheets and presentations;
- Transcribing audio files;
- Converting documents into house-style using branded templates and styles;
- Use track changes and other software (e.g. Litera Compare) in order to produce comparison documents as required;
- Converting of PDF documents;
- Troubleshooting problem documents; and
- Proofreading and quality checking the above.
Profile
Skills/Qualifications
Previous Team Lead/Supervisor experience is essential;
Excellent keyboard, digital dictation and legal secretarial skills;
Excellent communication, organisational, team and interpersonal skills;
Attention to detail is a must, along with confidentiality;
Ability to work on own initiative and prioritise own workload;
Flexible and dependable;
Ability to work to tight deadlines and remain calm under pressure;
Ability to multi-task;
Advanced knowledge of Microsoft Office and other in-house software packages in use; and
Ability to build and maintain strong relationships in a confident & professional manner.
Job Offer
- A competitive salary
- Opportunity to work in our thriving Edinburgh office. (Initially fully office based, but in the long term the business supports a hybrid working approach through their policy)
- An inclusive and supportive company culture.
- A chance to grow and develop your career in the Professional Services industry.