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Colchester, Essex The United Kingdom Council for Psychotherapy

Event Coordinator

We are seeking an Event Coordinator to join Europe's largest Political Science association.

Are you passionate about delivering exceptional events? Can you effectively manage and deliver multiple projects, ensuring they are executed to the highest standard, within budget, and on time?

Position: Events Coordinator

Location: Colchester

Salary: £23,500 to 25,500 subject to experience

Duration: Permanent

Hours: 36 hours per week (Monday to Friday)

Benefits: Generous pension from day one (double employee contribution up to a maximum of 16%), Employee benefits package including Cycle to Work Scheme, Workplace Nursery Scheme and 24/7 Employee Assistance Programme, Flexible working, Parking, 25 days Annual Leave plus Bank Holidays, Enhanced sickness benefits at end of probation, Enhanced maternity benefits after 2 years service, Training and Development opportunities.

Closing date: Tuesday April 16th 2024

About the role:

The Event Coordinator will be responsible for leading and managing the delivery of a portfolio of academic events, including conferences, workshops, seminars, and training courses held both in-person and online across Europe.

This is a fantastic opportunity to execute a range of duties such as venue selection, site visits, organising social programmes, academic panel scheduling, content creation, developing and maintaining stakeholder and supplier relationships, on-site event set up and management, and event website configuration.

Key responsibilities include:

  • Provide a quality customer experience, dealing efficiently and thoroughly with written and verbal enquiries, sending relevant information, and offering support where needed.
  • Ensure events are effectively marketed to a high standard and marketing is continuously monitored to ensure targets are met.
  • Support the development of academic communities through the provision of high-quality specialist group events and activities.
  • Maintain regular and relevant communication with host venues, including international universities.
  • Liaise with internal and external stakeholders for travel and accommodation requests, when required.
  • Coordinate and monitor funding opportunities for our events.
  • Responsible for event health and safety standards and requirements being met for each event.
  • Ensure site visits are conducted and facilities are tested.
  • Brief, support and, where necessary, deliver the operational supervision of volunteers and event student teams.
  • Responsible for monitoring and reporting incidents and accidents during the event.
  • Create surveys for each event in conjunction with the Marketing team and the Data Analyst.

About you

The Event Coordinator will be able to work autonomously as well as within a team. Excellent written and oral communication skills are essential as the role will involve working with a diverse group of stakeholders from around Europe.

You will have a proven track record of running successful events and will have key skills including:

  • Excellent project management, with exceptional attention to detail and the ability to deliver multiple projects.
  • Strong oral and written communication skills.
  • Driven by results, and willing to try different approaches.
  • Exceptional customer service.
  • A knowledge of academic events would be an advantage.
  • Proficient in the use of Microsoft Office packages, database management and IT systems.

Other roles you may have experience of could include Events Coordinator, Events Officer, PR & Events Manager, Events Manager, Corporate Events Manager, Marketing Events, Event Planning, Marketing and Events, etc.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

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