Are you an experienced Facilities/Premises Manager with a passion for ensuring buildings operate at their best? We re Moore Barlow a law firm operating an office in a listed Georgian Townhouse the heart of Lymington. We re seeking a Facilities Manager to lead a small team and to help us to maintain this fabulous property to the highest operational standards.
We are a law firm with a difference. Our aim is to be recognised as the best career law firm to work for regionally, and with over 450 colleagues across our multiple offices, we are growing quickly.
Our offices in Lymington are used by both colleagues and clients alike, and our Facilities team is essential to ensuring we operate this building to the highest standards. This includes managing a mix of hard and soft FM services (much of which are outsourced), office services with small team of directly employed facilities assistants and manage a directly employed gardener/groundskeeper.
As Facilities Manager, you will provide a safe, comfortable and effective working environment for our colleagues which will include a focus on both business as usual and project work across Health & Safety, Space and Office Planning, Office Services and Welfare Facilities and Management, Building Maintenance and M&E Maintenance.
You ll have an eye for detail and be fascinated by the historic nature of buildings and the unique features (and challenges!) this can sometimes bring. You ll be the interface between our regional facilities teams and the local office, interpreting and implementing firmwide guidance to ensure consistency.
The core hours for this role are Monday to Friday, 37.5 hours on a schedule between 8am to 6pm (start/finish time as required between these times). Whilst you will be a point of escalation outside of these hours, we use a third party key holder to respond to out of hours queries in the first instance wherever possible.
Day to day you will be involved in the following:
- Contract Management and Service delivery ensuring local services, suppliers and sub-contracted teams are utilised effectively. This might include hard or soft FM services such as catering, clearing, M&E services and grounds maintenance. You ll manage the relationship and performance of the supply chain, recommending areas for improvement.
- Budget Management you ll forecast and manage the regional revenue and capital budgets including monitoring spend, and recommending areas for improvement and added value.
- Project Management undertake and act as project manager for identified projects within the Lymington Facilities portfolio.
- Business continuity ensuring security of the premises (via an external supplier) at all times, along with infrastructure, maintenance and repair of the building. Implement facilities requirements of disaster recovery planning.
- Utility services manage the service provision of electricity, gas, water, drainage and refuse for the property (via third party suppliers).
- Office services manage the post room, reception, switchboard, meeting facilities, catering, security and cleaning services for the firm, ensuring the best service levels are provided to both internal and external services users. We also operate an extensive document archive, and the postholder will be responsible for ensuring absolute integrity and security of this archive.
- Space planning work with local teams to determine temporary or permanent changes to use of areas within the building.
- Emergency maintain lighting and fire detection/prevention systems as well as leading incident management locally.
- Asset Management ensure that property and equipment is correctly logged in and out of the building/allocated to users accordingly.
What we look for
The ideal candidate will have previous experience gained as a facilities manager, encompassing many of the duties detailed above. We will also consider Facilities Team Leaders ready for their first management position. We are open to considering individuals from a variety of sector backgrounds, provided facilities/premises management is at the core of past work experience. It would be a distinct advantage if the preferred candidate had previous experience of managing listed or period properties, due to the unique nature and requirements of maintaining listed buildings.
You ll use your great people skills to lead and motivate our team, coaching and guiding them whilst empowering them to make decisions. You ll have brilliant communication skills (both written and verbal), be familiar with Microsoft Office packages such as Outlook, Word, Excel (to a basic-intermediate standard) and above all a positive and friendly approach.
If you have the above experience and are keen to join a firm who care as much about your career as you do; we d strongly encourage you to apply.