Finance and Quality Officer
£20 per hour
Location: Kensington and Chelsea
Akton Resourcing are currently working with a local authority to recruit a Finance and Quality Officer to work within the property services team on a 3-month contract. This role is to ensure that the council is delivering a high quality and value for money repairs service, the role holder will support property services in providing a high level of efficient and effective financial specialist services relating to a range of planned and responsive repairs.
Main Responsibilities:
Responsible for processing invoices for all of property services.
Check authorisation and post inspection of invoices.
Audit materials used by operational team before paying invoices.
Audit variations against quotations and scrutinise SORs claimed by in-house teams and contractors.
Providing support to the Quality Assurance Manager and Team Manager to ensure the accurate and timely payments to suppliers to ensure the smooth and successful running of Property Services
To interrogate the job cost information and variation on a regular basis to ensure all works undertaken are recorded correctly to ensure communal works are charged to residents.
To undertake the end to end daily/weekly/monthly process to ensure materials supplied are those which are paid for.
Ensure that there are robust controls in place to ensure that income is correctly recovered and that safeguards exist over all expenditure. This includes chasing goods, dealing with incorrect orders, and processing associated paperwork until completion.
To use council IT systems such as IBC-SAP, Capita and Service Connect to facilitate payment of invoices and purchase orders and ensure financial standing orders are followed when obtaining quotes or purchasing items for Contractors escalating areas of overspend, underperformance or general concern as required.
Manage a range of associated requests including setting up new accounts, direct debits; and arranging refunds, adjustments and cancellations as required.
Responsible for managing a range of databases and spreadsheets relating to statutory compliancy items including daily input of records including compliance work and producing weekly/monthly reports for Managers to ensure the accurate and timely submission of compliancy reports relating to statutory functions.
Processing gas certifications and other compliancy work requiring certification.
To raise internal orders and deal with requests for purchase orders and processing of payments in accordance with council procedures, ensuring associated invoicing and goods receipts are dealt with accurately and efficiently.
To raise orders for external contractors regarding works carried out on behalf of the Council ensuring the timely processing of orders and associated paperwork. This includes liaison with contractors and ensuring accurate records of works undertaken are maintained.
Undertake ad hoc planning duties for Operatives prior to external Contracts undertaking work on behalf of the Council.
Perform general administrative duties including scanning, filing, photocopying and responding to daily queries in a timely manner.
Monitor and report upon the cost of materials purchased by service area or project & team, matching against income recovered.
Monitor and audit the quality of external contractor works to ensure expected performance levels are achieved and maintained.
Qualifications:
Excellent communication skills.
The ability to work under pressure.
Great approach to customer service.
The ability to work well in a team.
Skills, Experience and Attitude:
Ambition to deliver first class customer care.
A thorough knowledge of IT involved in scheduling works for a repairs service.
System administration of WIP ensuring good administrative housekeeping.
Comprehensive knowledge of DLO finance models and budgeting tools.
Knowledge of managing contractors and management frameworks.
Management of casework and ability to produce high-quality responses.
Experience of producing and presenting performance information to a wide range of audiences.
Experience of developing and maintaining performance indicators for services to deliver continuous improvement (Desirable).
Knowledge of administration of a recharging policy to residents (Desirable).
Experience of using benchmarking to drive up performance (Desirable).
Knowledge of strategy, policy development and risk management (Desirable).
Ability to communicate effectively with internal/external people at all levels, with excellent written communication skills (Desirable).
Able to maintain a high level of confidentiality and discretion, and deal with information with tact and understanding (Desirable).
Excellent written communication skills, including report writing for a range of audiences (Desirable).
Excellent IT skills i.e., MS packages e.g., Word, Excel, Outlook, PowerPoint and SharePoint, with the ability to manipulate and present data to meet the needs of different audiences (Desirable).
Ability to motivate individuals, set priorities and targets, direct and plan work to meet service standards (Desirable).
Start Date: ASAP.