Hoop Recruitment
We currently have an excellent opportunity for an Project Administrator to join a highly regarded and global organsiation. As a Project Administrator, you'll be at the heart of our operations, ensuring seamless project management and a positive office environment. Thos role offers a Hybrid working model with flexibility to be based in Edinburgh.

• Support Project and Design Managers with project tasks and processes.
• Utilize and assist others with project management tools and systems.
• Schedule, coordinate, prepare, and follow up on meetings.
• Maintain project calendars, distribute materials, and ensure document control.
• Format, proofread, and manage project documents and files.
• Organise business travel and assist with project controlling and invoicing.
• Ensure a positive visitor experience and maintain high professional standards.
• Manage front of house, desk bookings, and reception duties.
• Coordinate meeting rooms and provide AV, IT, and catering support.
• Handle reporting, logging tickets, and liaising with cleaning operatives.
• Provide local low-tech IT support and order office supplies.
• Act as a First Aider and Fire Warden (training provided).
• Perform ad hoc support tasks and maintain administrative data.

What We're Looking For:

• 1-2 years of experience in project administration or coordination.
• Proficiency in Microsoft Office and project management applications.
• Excellent time-management, communication, and diary management skills.
• Detail-oriented, organised, and able to prioritise multiple tasks.
• A confident communicator with strong stakeholder management skills.
• High integrity, team spirit, and a proactive approach.

Apply today!