Reed

Property Manager

Principal Duties & Responsibilities

Property:

• Actively involved in the managing, supporting & delivery of property related aspects across the Group.
• Manage the day-to-day building operations and security of Lombard House, ensuring a professional service is provided to all who operate within the facility.
• Manage the Property related Statutory Compliance process across the Group to ensure compliance and timely follow up of any actions as required.
• Actively involved in managing the Planned Maintenance schedule across the Group, including engagement with contractors to ensure timely delivery of the plan.
• Complete Property related reviews / audits across the Group as appropriate.
• Manage and support delivery of various property related projects and initiatives across the Group?
• Support the delivery of the financial budget and value for money reviews for property related costs across the Group.

Contract Management:

• Actively involved in all aspects of contract management, ensuring contracts are implemented and supported to satisfactory completion.
• Assist the SPM in the review and accuracy of the Corporate Contracts Log, ensuring compliance with the procurement procedures.
• Responsible for property related supplier management and performance as directed by SPM.
• Establish and maintain the supplier base of approved contractors.

Fleet Management:

• Manage the administration of the organisations fleet management requirements.
• Assist the SPM in compliance with fleet insurance and legislative requirements, across Ireland.
• Undertake vehicle audits and assist the SPM in fuel management reviews / audits as required.
• Assist the SPM in the notification of vehicle incidents to insurance.

Procurement:

• Assist in the compliance & delivery of the Procurement policy across the Group.
• Actively involved in embedding the Procurement policy within the Property team, to include ensuring the Preferred Supplier Listing reflects the property related needs of the Group.

People Management:

• Maximise individual and departmental performance through the implementation of a high-performance culture and in line with Inspire Wellbeing strategy.
• Be a positive role model, coaching, mentoring and supporting staff in their personal development within their role, encouraging innovation and creativity within the workplace.

Effective Communication:

• Build and sustain effective and cooperative partnerships with managers, staff and external stakeholders based on trust and respect.
• Deliver high quality, adequate and timely data to support the SPM in advising the Executive Leadership Team and other organisational units to make sound decisions.

General:

• Be courteous and respectful to everyone as per the Dignity at Work Procedure.
• Show your commitment to Inspire by attending regularly and completing your tasks efficiently.
• Take care of your own and others' health and safety, and use the equipment and training provided properly.
• Co-operate with others on health and safety matters, and do not misuse or interfere with anything related to it.
• Respect the Equal Opportunities Policy and procedures throughout your employment, and select people based on merit.
• Ensure the public's confidence in Inspire by maintaining high standards of personal accountability.

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