Brighton, Sussex
KSD Support Services Ltd

About Us:

KSD Support Services Ltd, part of the KSD Group is one of the fastest growing, privately owned, building maintenance and facilities management support services companies in the UK. KSD Support Services Ltd are a well-recognised and respected brand in the UK facilities management marketplace, delivering high levels of service to key blue-chip clients.

Purpose of the Job:

The Transport Manager is responsible for ensuring that KSD Support Services Ltd vehicle fleet is roadworthy and that drivers comply with traffic regulations and driving hours rules, while ensuring that the vehicle fleet is managed and maintained efficiently to support KSD Support Services Ltd operations.

Key Responsibilities:

The primary responsibilities are detailed below, however KSD Support Services Ltd may require additional responsibilities to be absorbed within reason from time to time to meet business demands.

• Ensure effective and timely maintenance, servicing, and repair of vehicles to minimize downtime. This includes ensuring vehicles are kept in a fit and roadworthy condition, defects are recorded and repaired promptly, and vehicles that are not roadworthy are taken out of service;
• Ensure vehicle accidents are recorded promptly, ensuring all documentation and notifications are completed in accordance with Company procedures and legal requirements;
• Conduct driving licence checks to ensure drivers have the appropriate licence for the vehicle they are driving. Ensure regular follow-up checks are carried out on drivers’ driving licences;
• Conduct regular internal audits of transportation operations to identify areas for improvement;
• Control the transfer and movement of vehicles between project locations as required by the operations team, ensuring timely co-ordination and accurate record-keeping;
• Regularly review and update vehicle fleet-related forms, policies and procedures at least once a year to ensure compliance with legislation and best practices;
• Manage any vehicle correspondence relating to the vehicles and drivers, such as speeding tickets, Penalty Charge Notices(PCN’s), toll charges and other compliance notices;
• Manage vehicle tracking systems to monitor driver performance and ensure adherence to The Working Time Regulations and driving hours rules (EU or Domestic Hours rules);
• Ensure that all legislative processes and procedures are adhered to at all times and that drivers are compliant with current legislation and make sure that relevant checks are undertaken;
• Monitor KPIs (Key Performance Indicators) related to service quality and fuel consumption;
• Implement and monitor health, safety, and environmental standards within the fleet;
• Develop and maintain effective working relationships with suppliers, including vehicle maintenance providers, insurance companies, fuel suppliers, and other service partners, to ensure timely and cost-effective support for operations;
• Complete new starter vehicle inductions, ensuring all drivers understand vehicle operation, fuel card procedures, reporting accidents, vehicle maintenance checks, safety protocols, and compliance requirements;
• Oversee and manage the Transport Administrator to ensure all transport documentation, compliance records, and administrative processes are completed accurately and on time;
• Handle occasional out-of-hours calls for urgent fleet issues.

Skills, Knowledge, and Abilities:

Essential

• Holder of a Certificate of Professional Competence in Road Haulage;
• Full clean UK driving license;
• A high level of accuracy and attention to detail;
• Develop and maintain strong working relationships with internal colleagues to support efficient operations and effective communication across the business;
• Ability to work under pressure and adapt to changing priorities;
• Proficient in the use of IT platforms, Outlook, Word, Excel;
• Strong leadership and influencing skills;
• Knowledge of the UK road networks;
• Strong verbal and written communication and interpersonal skills;
• Have a positive ‘can do’ attitude.

Desirable

• Experience working with HGV operations;
• Experience of working within the facilities maintenance industry;
• Proven experience in a Transport Management position (ideally managing 100+ vehicles).

Benefits:

• Excellent training and development opportunities;
• 20 days annual leave, plus bank holidays;
• Friendly working environment;
• Paid team events;
• Paid 30-minute lunch break;
• Free on-site parking;
• Dress down Fridays;
• Workplace Pension contributions – 3% employer, 5% employee.

Additional Information:

• Office Location: Patcham Place, London Road, Brighton, BN1 8YD;
• Working Days/Hours: Monday to Friday, 8.00am to 5.00pm.

Pre-Employment Checks:

If you are successful, we will undertake standard pre-employment checks after you have been offered a job. This includes employment referencing, verifying your right to work in the UK and verifying your driving licence (if applicable).